Terms & Conditions

These Terms and Conditions govern the event planning, design, and execution services provided by Sparks and Colours (hereafter referred to as "the Organizer") to the client specified in the attached business proposal (hereafter referred to as "the Client"). By signing the proposal or authorizing a deposit, the Client agrees to be bound by these terms.

• Initial Deposit: To secure the event date and initiate the planning phase, a non-refundable deposit of 50% of the total estimated proposal budget is required upon signing.
• Payment Schedule: The remaining balance shall be paid according to the milestones detailed in the proposal, with final payment strictly due 14 days prior to the event execution date.
• Late Payments: The Organizer reserves the right to suspend all planning services, vendor bookings, and event execution if payments are not received by the specified due dates.

• Final Guarantee: The Client must provide the final, guaranteed minimum guest/attendee count no later than 21 days prior to the event.
• Budget Adjustments: If the actual attendee count increases beyond the initial scope, the Organizer will adjust the final invoice to reflect additional materials, catering, or resources required. No refunds or reductions will be issued if the actual attendance falls below the guaranteed minimum.

• Materials for Craft/Art: For programs involving hands-on arts and crafts, the Organizer provides curated, safe, and professional-grade materials. The Client is responsible for ensuring attendees follow standard safety instructions provided during the session.
• Technical and Performer Requirements: Programs involving live music, drama, or soundscapes require specific spatial layouts and technical sound checks. The Client agrees to cooperate with venue access requirements to ensure these creative setups are safely executed.

Should the Client wish to cancel or postpone the scheduled event, written notice must be submitted to the Organizer. Financial liabilities are structured as follows:

• Timely Approvals: To maintain the event timeline and ensure a stress-free planning process, the Client agrees to provide necessary approvals, brand collateral, and logistical details within the agreed-upon timeframes.
• Venue Rules: The Client agrees to abide by all rules, safety guidelines, and policies established by the chosen event venue.

• Limitation: The Organizer acts diligently to curate a safe, peaceful, and inspiring environment. However, the Organizer shall not be held liable for personal injury, property damage, or psychological discomfort occurring during the event, unless caused by gross negligence on the part of the Organizer.
• Third-Party Vendors: The Organizer frequently coordinates with independent third parties (e.g., venues, caterers, guest speakers/role models). While we vet all partners thoroughly, the Organizer is not legally responsible for any service failures, delays, or contract breaches caused by these independent third-party vendors.

• Program Concepts: All concepts, proposal layouts, program names (such as The Spark Experiences or The Colour Experiences), workshop methodologies, and creative strategies designed by the Organizer remain the exclusive intellectual property of the Organizer. They may not be reproduced or utilized for other events without express written consent.
• Media Release: Unless explicitly revoked in writing prior to the event, the Client grants the Organizer the right to take photographs and video footage of the event setup and execution for promotional, portfolio, and marketing purposes.

Neither party shall be liable for failure to execute their obligations under this agreement due to circumstances beyond their reasonable control. This includes, but is not limited to: acts of God, natural disasters, extreme weather, government-mandated lockdowns, labour strikes, pandemics, or civil unrest. In such instances, the parties will make a good-faith effort to safely reschedule the event.

This Agreement shall be governed by and construed in accordance with the laws of Sri Lanka. Any disputes arising under or in connection with this agreement shall be subject to the exclusive jurisdiction of the local courts.